Stamps on invoice

Stamps on invoice for companies, schools and public authorities

Ordering stamps for an organisation and need to pay by invoice rather than by card? We issue invoices with 10-day payment terms, e-invoices for public authorities, proforma invoices and quotations for public tenders. We have been making stamps since 1999 and dispatch standard stamps within 24 hours.

 

How to order on invoice

1. Design your stamp in the online editor, or send us your own artwork. You will see a preview before production.
2. Choose Bank transfer (SEPA) in the cart and write payment against invoice in the order note, together with your organisation name, VAT number and contact person.
3. We contact you and confirm the payment method. We review each request and usually confirm invoice terms of 10 days the same working day, or send a proforma invoice instead.
4. Once confirmed, we produce and ship. With invoice terms we do not wait for payment; with a proforma invoice we produce once payment is received.

What we need from you

• Organisation name and VAT number
• Billing address and delivery address, if different
• Contact person, phone and e-mail
• Your purchase order number, if it must appear on the invoice. Public authorities please add your routing identifier
• Stamp text, and any logo as a vector file (eps, pdf, ai, svg) or a 600 DPI bitmap

Who we issue invoices to

• Companies and sole traders with a VAT number
• Schools, kindergartens and educational institutions
• Municipalities and their administrations
• Public authorities and state institutions
• Hospitals, medical practices and pharmacies
• Lawyers, notaries, experts and other professions using an official stamp

Payment terms are 10 days from the invoice date, the same on every invoice. We invoice the organisation named in the order.

Payment against invoice is assessed individually and is not granted automatically. If we cannot offer it, we will send a proforma invoice and produce your stamp once it is paid.

Businesses with a valid EU VAT number are invoiced without VAT as a zero-rated intra-Community supply, with VAT accounted for by the customer. We verify VAT numbers. Organisations without an EU VAT number are invoiced with VAT.

Proforma invoice and prepayment

Complete your order with Bank transfer (SEPA) and note that you need a proforma invoice. We will e-mail it to you straight away. Once payment arrives we produce and ship, together with the final invoice. Payments in euro go to our FIO banka account, IBAN CZ50 2010 0000 0022 0031 2366, BIC FIOBCZPP, using your order number as the payment reference.

Larger quantities and individual pricing

For bulk orders, custom stamps and non-standard sizes we quote individual volume pricing. Write to stamps@repress.eu. We are glad to advise technically as well, for example on stamps built for very high daily use.

For a whole organisation we prepare one template, so individual stamps differ only by name, location or number.

Stamps for public tenders

Send your documents to stamps@repress.eu and we will prepare the quotation in the format the contracting authority requires. Please state:

• Type and number of stamps, split by site if relevant
• Imprint size or number of lines
• Pad colour and any need for spare pads
• Delivery date and place of delivery
• Required form of the quotation and the submission deadline
• Whether you need a sample imprint before production

Documents you receive

• Invoice as a PDF by e-mail, or as an e-invoice for public authorities
• Delivery note for bulk orders
• Your order number as the payment reference
• Certificate of authorised stamp production, if your organisation requires it

Invoices are issued by REPRESS, spol. s r. o., Czech Republic, and settled in euro.

E-invoicing for public authorities

Public-sector buyers receive the invoice in the structured electronic format their country requires, based on the European standard EN 16931. Please provide your routing identifier, purchase order number and the contact in your accounts department with the order. Companies receive a PDF invoice by e-mail, or an e-invoice on request.

Lead times, delivery and warranty

Standard stamps are produced within 24 hours of artwork approval, special and non-standard stamps in 2 to 3 working days. COLOP stamps carry a 5-year warranty. Carriers and costs are listed under Delivery and payment.

FAQ

Does every organisation get invoice terms?

No, each request is assessed individually. If we cannot offer them, we send a proforma invoice.

What are the payment terms?

10 days from the invoice date.

Do you produce before the invoice is paid?

Yes. With invoice terms the stamp goes into production once the order is confirmed.

Do you issue e-invoices for public authorities?

Yes, in the structured format required in your country, based on EN 16931. We need your routing identifier.

Do you invoice without VAT?

Yes, for businesses with a valid EU VAT number, as an intra-Community supply. Organisations without an EU VAT number are invoiced with VAT.

We order for several sites, can it go on one invoice?

Yes, we split the stamps by site and issue one invoice with a delivery note.

Need a quotation? Write to stamps@repress.eu, we usually reply the same working day. You can also call +420 210 311 011, Monday to Friday 7:00 to 15:30 CET.